Summary
The Personal Assistant Apprentice will provide reliable administrative support to the Director and their PA, while completing a recognised apprenticeship programme. The role is designed to develop practical experience in diary management, communication, meeting support, document preparation and confidential administration.
What you will do at work
- Support the Director with diary management, meeting arrangements and reminders, learning how to organise and prioritise appointments effectively.
- Assist with telephone, verbal and email correspondence, ensuring messages are handled accurately, professionally and promptly.
- Assist with coordinating meetings, diary invitations and meeting room bookings.
- Support the preparation of meeting agendas, correspondence and supporting documentation.
- Support the collation and formatting of reports, presentations and other business documents.
- Support the preparation of monthly board reports.
- Assist with contract administration, including maintaining accurate records.
- Collate expenses and mileage claims, checking that the required information and approvals are included before submission.
- Help organise business travel, accommodation, itineraries, client hospitality and company events.
- Support the coordination of client visits, including visitor arrangements, refreshments and meeting room preparation.
- Support the sourcing, ordering, packaging and distribution of client gifts, corporate gifts and seasonal gifting, including Christmas and special occasions.
- Assist with general office coordination, including meeting room preparation, visitor arrangements and refreshments.
- Assist with routine office tasks, including filing, scanning, printing and document preparation.
Requirements and skills
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Analytical skills
- Logical
- Team working
- Initiative
Qualifications
- GCSE Maths and English (Grades 4-9 (A*- C)) – desired
About this employer
Guildmore Group is one of the UK’s leading providers of construction, building safety, and compliance solutions.
With our head office in Bromley, Greater London and regional delivery teams throughout the country, we have built a national presence grounded by local service. With nearly 30 years of experience and a stable, family-owned structure, we provide clients with consistency, accountability and a long-term approach to delivery.
Our Group is composed of six specialist business units, each brought together by a shared focus on creating homes and places that are safe, sustainable, and fit for the future.
After this apprenticeship
To be confirmed near completion of apprenticeship.