Summary
We are seeking an experienced, organised and motivated Finance Assistant to join our growing finance team.This is an excellent opportunity for an individual who enjoys working in a fast-paced environment and is confident managing a variety of financial and administrative responsibilities.
What you will do at work
Payroll Administration
• Assist with the preparation and processing of weekly and monthly payroll.
• Review timesheets, hours worked, overtime and payroll adjustments.
• Investigate and resolve payroll queries.
• Maintain accurate payroll records and supporting documentation.
• Liaise with managers and HR regarding payroll-related matters.
Credit Control & Invoicing
• Monitor outstanding invoices and actively manage aged debt.
• Contact customers, local authorities and other organisations regarding
outstanding payments.
• Prepare and issue invoices, credit notes and statements.
• Reconcile customer accounts and investigate payment discrepancies.
• Maintain accurate credit control records and support timely debt collection.
Accounts Payable & Payments
• Process supplier invoices and ensure accurate allocation to the relevant
businesses and cost centres.
• Prepare supplier payment runs and scheduled payments for authorisation.
• Reconcile supplier statements and resolve discrepancies.
• Monitor outstanding bills and payment deadlines.
• Maintain accurate purchase ledger records.
Bank Reconciliations & Financial Records
• Complete regular bank reconciliations across multiple company accounts.
• Investigate and resolve reconciliation differences.
• Accurately record financial transactions within the accounting system.
• Assist with month-end procedures and financial reporting.
• Support the Finance Manager with management accounts preparation.
Local Authority Contracts & Administration
• Maintain and organise local authority contracts, placement agreements and
financial documentation.
• Ensure agreed fees and contractual arrangements are accurately recorded.
• Liaise with local authorities regarding purchase orders, invoices, payment
queries and contract amendments.
• Monitor contractual changes and ensure finance records are updated
accordingly.
• Support the finance team with contract-related correspondence and
administration.
General Finance Administration
• Manage finance-related emails and respond to internal and external enquiries
professionally.
• Maintain accurate financial records and electronic filing systems.
• Assist with financial reports, spreadsheets and data analysis.
• Liaise with operational managers, suppliers and external stakeholders.
• Support the Finance Manager with additional finance duties as required.
Training
AAT Level 3 apprenticeship standard.
Off-the-job training will follow the time allocations outlined in the Occupational Standard.
Tutor support via online platform.
Requirements and skills
Skills
- IT skills
- Attention to detail
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Initiative
Qualifications
- GCSE Maths and English (A-C (4-9) or equivalent) – essential
- Assistant Accounting AAT (Level 2) – desired
About this employer
We provide care and support for individuals with various diagnoses including autism, learning difficulties, attachment disorders, self-harm, challenging behaviours and more. Our residential care homes are specifically designed to cater to the needs of individuals, offering a range of healthcare services and person-centred support.
After this apprenticeship
Permanent role considered on completion of the apprenticeship.
Higher level AAT apprenticeship available.